Staff already use public tools
Someone pastes a contract into a chat window to get a summary. It works, it saves time – and nobody can say where that text ended up.
For managing directors and owners of SMEs
Private AI for your business – your data never leaves your control.
Run AI on your own server in Luxembourg or in a regional data centre, connect it to your documents and processes, and get the benefits without handing data to a public cloud.
- Nothing is sent to a public AI service.
- You keep the documents, the server and the access rights.
- Support in English, French and German, from an office in Wecker.
Prefer to write?
Tell us briefly what you have in mind. We reply within one working day.
The bottleneck
You want the productivity of AI – but your data may not leave your control
Public AI tools make that guarantee impossible. So most SMEs either wait or let staff improvise.
Client data has rules attached
Professional secrecy, contractual confidentiality, GDPR. All of them assume you can name the place where the data is processed.
The value stays theoretical
Everyone agrees AI could help with documents. Without a safe place to run it, no project gets past the discussion stage.
What private AI means
Private AI means the language model runs on hardware you control – in your own office or in a data centre you have a contract with.
Your documents are indexed there and stay there. Nothing is sent to a public service and nothing is used to train someone else's model.
You decide who may ask what, and every access is logged – the same way you already handle your file server.
What people actually use it for
Each one is a draft for a person to check, not a decision made by a machine.
Document review
Contracts, reports and annual accounts are read end to end and unusual items are flagged for a closer look.
Result: you read the three pages that matterSummarising reports
Long documents come back as a short summary with links to the exact passages.
Result: faster decisionsEmail triage
Incoming mail is sorted by topic and urgency and assigned to the right person.
Result: nothing sits in a shared inboxInternal knowledge search
Procedures, circulars and past projects become searchable in plain language.
Result: answers in secondsDrafting client replies
Recurring questions get a first draft based on your own documents; your team edits and sends.
Result: less typing, same toneData extraction from invoices
Amounts, dates, references and counterparties are read out of PDFs and handed to your system.
Result: fewer manual entriesOrder first, then AI
Three steps in this order. Skipping the first two is the most common reason AI projects disappoint.
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Step 1: Responsibilities
Decide who owns the data, where it lives and who may access what.
- One named person who can decide
- One place for documents instead of five
- Access rights that match the roles
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Step 2: Clean data
Remove what may go, merge duplicates, mark what is confidential.
- Retention periods applied, not ignored
- Duplicates merged instead of copied
- Confidential files marked and separated
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Step 3: AI use cases
Start with the one task that costs the most time today.
- One clear goal per use case
- Measure the result instead of assuming it
- Extend only when it pays off
Two ways to run it
Both keep the data under your control.
On-premise in your office
A compact AI server in your own server room.
- Data physically stays with you
- No dependency on an external provider
- Sensible if you are renewing hardware anyway
- We handle updates and monitoring
Hosted in a regional data centre
Operated in a data centre in the Greater Region.
- No appliance to look after
- Power, cooling and redundancy included
- Sensible if your server room is at its limit
- A named contact, not a ticket queue
Which one is cheaper depends on the number of users, the volume of documents and the hardware you already have. We work that out in the check – with no pressure to buy.
Data flow
What never leaves your premises
The difference to a public service in one picture: your documents stay inside your boundary.
There is no outbound connection that somebody could switch on by accident.
Who does what
You decide, we run it
Most SMEs in Luxembourg have no one who can look after an AI server on the side. So the split is clear from the start.
What stays with you
- You say which work actually costs time – nobody knows that better than your team.
- You decide which documents the model may read and which it may not.
- You name one person who decides in case of doubt. An hour a week is enough.
What we take on
- Installation on your own server or in a data centre in the Greater Region.
- Connection to your document storage, in English, French and German.
- Updates, backup, monitoring and a named contact who answers.
- Training along the tasks your people actually have.
If you would rather run the server yourself, that works too – we document it so your own IT can take over.
Where the data sits
A data centre you can drive to
If you do not want your own hardware, the system runs in our data centre in the Greater Region – about two hours from Luxembourg City, not in another jurisdiction.
- A named site with a named operator, not a region in a price list.
- You can visit before you sign anything.
- Power, cooling and connectivity are redundant.
- We operate there ourselves – it is not resold space.
- Data centre
- KÜS DATA, Losheim am See
- Operator
- KÜS DATA GmbH
- In business since
- 2016
Whether your own server or the data centre pays off depends on how many people use it. We work that out in the check.
On your premises
First the walk-through, then the recommendation
Whether a language model belongs in your own building is decided by your rooms and your connection, not by a data sheet. We look at where a machine could stand, what your line can carry and who is meant to operate it day to day.
The walk-through turns into a recommendation with two figures: what the purchase costs and what running it costs per month. If your own server does not pay off at your size, we say so and point to the data centre.
- Half a day on site, in Luxembourg or across the border.
- We check power, cooling and bandwidth before we name any hardware.
- You get the result in writing, even if you order nothing afterwards.
What has to be in place
What you need to have settled before the model runs
No scare tactics – this is the list we go through with every company, so you can check it against your own records.
- Record of processing activities: AI use goes in as its own entry.
- A legal basis per purpose. For internal analysis this is usually legitimate interest; for staff data it rarely is.
- Access rights carry over: whoever could not see a document before must not see it through the model either.
- Retention periods still apply. What has to be deleted must not come back through the index.
- Your staff are informed how AI is used; where there is a staff delegation, it is involved.
- We supply the technical documentation; the assessment belongs to your data protection officer.
Under the EU AI Act the use cases described here normally count as limited-risk systems. The classification still belongs in your records.
3 minutes
Private AI Readiness Check
Ten questions about order, data and AI. You see a traffic-light result immediately and receive a PDF by email – including a note on whether an SME Package could apply.
- No registration, no sales pitch
- A result you can show internally
- A call slot only if you want one
How the check works
- Answer ten questions – clicking, not typing.
- See the traffic light per step straight away.
- Get the full result by email and discuss it internally.
Funding in Luxembourg
The state can cover 70 % of your project costs
If you are an SME based in Luxembourg, the SME Packages may apply. You pay your own share, the state pays the rest as a grant – up to €17,500 per project. We tell you whether your project fits before you get a quote.
The packages
The same terms apply to all of them: a 70 % grant on project costs between €3,000 and €25,000 net.
SME Packages – Digital
SME Packages – Cybersecurity
For the Cybersecurity package, Luxembourg House of Cybersecurity is involved as well.
Two further packages exist: SME Packages – Service, SME Packages – Sustainability. They apply to projects that fit none of the three above.
An example with figures
- Project costs, net
- €20,000
- Grant, 70 %
- €14,000
- Your own share
- €6,000
Nothing above €25,000 net is funded; the grant stops at €17,500.
What has to be settled first
- You are an SME with a business permit and a registered office in Luxembourg.
- A pre-analysis is mandatory before you apply: with House of Entrepreneurship (Chambre de Commerce), or with eHandwierk (Chambre des Métiers) for craft businesses.
- The application goes through MyGuichet and has to be filed before the project starts. Do not order anything and do not pay anything before that – otherwise the project is no longer eligible.
- The service is funded, not the purchase of hardware or licences.
- The grants are de minimis aid under Regulation (EU) 2023/2831 and count towards your de minimis ceiling.
This is not a commitment. The administration decides on the application, not we. What we do is prepare the project and the documentation so that it can be assessed.
Industry pages
Where the use cases match your daily work.
Security add-ons
An AI server is only as safe as the network around it. We check these in the same visit.
More on these services at local-it-partner.lu.
- Managed firewall instead of a router nobody maintains
- Backup with a tested restore, including Microsoft 365
- Multi-factor authentication for every external login
- Device management so company data on phones stays controlled
A local team
Our Luxembourg office is in Wecker, 1 Haaptstrooss. You can reach us on +352 20 60 12 44 and we work in English, German and French.
What it costs
What drives the effort
We quote after the check. What the order of magnitude depends on, we can say up front.
- How many people will use it – five is different from fifty.
- Volume and state of your documents; scanned paper adds one step.
- Your own server or operation in the Greater Region data centre.
- How many languages appear in the same document set.
- Whether an SME Package applies – checking that costs you nothing.
Time required
- The check
- 10 questions, about 3 minutes
- Stocktake
- half a day
- Setup
- two to four weeks
- First use case
- a few weeks later
- Your ongoing effort
- about an hour a week
A quote follows the free check. Nothing before that commits you.
Related
Read on
Neighbouring topics for companies in Luxembourg.
AI for fiduciaries
The same technology under professional secrecy.
Order first, then AI
The sequence, explained in German.
Local-IT-Partner Luxembourg
Support, backup and security on site.
Losheim am See data centre
Where the model runs if you want no hardware.
IT security
The wall around the AI server.
Client portals
When documents have to reach you first.
2016
in business since
13
people (as of 09/2026)
4,99
81 reviews on ProvenExpert
own hosting: KÜS DATA, Losheim am See
Who you are dealing with
We do not only advise on AI – we run the systems we install.
Founded and grownStarted in 2016, a GmbH since 2020.
A team that knows you13 people (as of 09/2026) – you always have the same contacts.
Data stays in the regionOwn hosting in the KÜS DATA, Losheim am See data centre.
Close to youSaarburg · Konz · Berschweiler bei Kirn · Wecker (LU)
Partnerships
Veeam Cloud & Service Provider
Veeam VAR
Microsoft Partner / SPLA
3CX Partner
Securepoint Expert
MailStore Partner
Partner logos are only shown once we have the vendors' original files.
Frank Schenkewitz
Gérant, Local-IT-Partner Sàrl-S
In the first call I look at how you work, not at your hardware. If private AI would not pay off for you yet, I will say so and tell you what the sensible next step is.
Frequently asked questions
Is private AI as good as ChatGPT?
For general chat, large public models are ahead. For work with your own documents, a private model usually gives better answers, because it has access to your files and is tuned to your vocabulary. We compare both on your real tasks before you decide.
Which hardware do we need?
That depends on how many people use it and how many documents you have. A small team can run on a single compact server; larger setups need more memory and a dedicated graphics card. If you prefer no hardware at all, we host it in a regional data centre.
Who maintains the system?
We do: updates, monitoring, backup and a named contact. You do not need to hire anyone for it.
Is it GDPR compliant?
Running AI on infrastructure you control removes the hardest part – the transfer to a public service. You still need the usual records: purpose, legal basis, access rights, retention. We supply the technical documentation for your assessment; the assessment itself belongs to your data protection officer.
How long does implementation take?
From the check to the first productive use case it is usually a few weeks, not months. The exact timeline depends on the state of your document storage.
Can it read our existing documents?
Yes. PDFs, Office files and scanned documents are indexed, including older archives. Scanned paper needs text recognition first, which we set up as part of the project.
What languages does it support?
English, French and German work well, which covers most teams in Luxembourg. We test your actual documents before you commit.
Will our project be funded?
It may well be: the SME Packages (Digital, AI, Cybersecurity) cover 70 % of project costs between €3,000 and €25,000 net, so up to €17,500. You need to be an SME with a business permit and a registered office in Luxembourg, complete a pre-analysis with House of Entrepreneurship (Chambre de Commerce) and file the application through MyGuichet before the project starts. The service is funded, not hardware or licences. The decision is made in the application procedure; we prepare the documentation. As of 11 March 2025.
Start with three minutes
The Private AI check is free and tells you whether to start with order, with data or with a first AI use case.
Your request
Tell us what you would like to achieve. If private AI is not the right answer for you, we will say so.
- Reply within one working day
- No newsletter, no sharing with third parties
- First call free and without obligation
Send your request
Three details are enough.